Your commercial property checklist.

Start with the property and the purpose

• □Record the street address, suite or unit and type of premises.
• □List the rooms proposed for service and the reason each needs attention.
• □Mark tenant areas, strata common areas and rooms controlled by another party.
• □Name the contact who can approve the work and the person available on site.

Follow the opening and closing routine

• □Record first arrival, last departure and any areas occupied outside normal hours.
• □Note customer appointments, staff shifts, deliveries and amenity bookings that affect access.
• □Identify the permitted entrance and any sign-in, elevator or loading arrangements.
• □For a one-time property clean, record when authorized access begins and the target date.

Agree what is ready to clean

• □List floor finishes, cleared counters, accessible desks and fixtures by room.
• □Name who prepares surfaces and handles documents, belongings, displays or equipment.
• □Separate recurring tasks, initial cleaning and periodic floor or glass work.
• □Identify supplies, storage and agreed waste-transfer responsibilities.

Make the proposal easy to read

• □Ask for the rooms, tasks and frequency behind the quoted amount.
• □Record exclusions, optional work and assumptions beside the price.
• □For a portfolio, request location-level scope and pricing as well as the total.
• □Confirm the provider and commercial terms before authorizing the first visit.

Leave a usable handover

If the property is a strata, have the authorized contact identify its private and shared areas. The Province’s property-category guide is a useful reference when preparing that room list.

• □Transfer keys or codes securely after arrangements are confirmed, not through the enquiry form.
• □Choose a contact for an access problem, unfinished agreed task or requested change.
• □Describe concerns by room and surface without sharing private records or identifying photographs.
• □Keep the current task list and agreed schedule available to the responsible contacts.

Province of BC: common and limited common property